Website Privacy Policy
How we protect your privacy when you visit our website
Effective Date: January 1, 2025
This Privacy Policy describes how Calming Minds LLC collects, uses, and protects information when you visit our website. For information about how we handle your protected health information, please see our HIPAA Notice of Privacy Practices.
Information We Collect
Information You Provide
When you use our contact form, we collect only basic information:
- Your name
- Email address
- Phone number (optional)
- General inquiry topic
Important: We do not collect protected health information through our website. Please do not share medical details through our contact form.
Automatically Collected Information
We collect standard web analytics information to improve our website:
- Pages visited (anonymized)
- Time spent on site
- Device type and browser
- General location (city/state level only)
How We Use Your Information
We use the information we collect to:
- Respond to your inquiries
- Provide general information about our services
- Improve our website performance and user experience
- Ensure website security
Information Sharing and Disclosure
We do not sell, trade, or share your personal information with third parties, except:
- When required by law
- To protect our rights or safety
- With service providers who help us operate our website (subject to confidentiality agreements)
HIPAA-Aware Analytics
We use privacy-focused analytics that:
- Do not track personal identifiers
- Anonymize IP addresses
- Do not capture data on pages that could reveal health information
- Comply with healthcare privacy standards
Data Security
We implement appropriate security measures to protect your information:
- SSL encryption for all data transmission
- Secure hosting infrastructure
- Regular security updates and monitoring
- Limited access to personal information
Your Rights and Choices
You have the right to:
- Request information about data we collect
- Request correction of inaccurate information
- Request deletion of your information
- Opt out of communications
Cookies and Tracking
Our website uses minimal, essential cookies for:
- Website functionality and navigation
- Security purposes
- Anonymous usage analytics
We do not use cookies for advertising or tracking across other websites.
Children's Privacy
While we provide services to teens ages 13+, our website does not knowingly collect information from children under 13 without parental consent.
Changes to This Policy
We may update this Privacy Policy periodically. We will post changes on this page and update the effective date. Continued use of our website after changes constitutes acceptance of the updated policy.
Contact Us
If you have questions about this Privacy Policy, please contact us:
Calming Minds LLC
Email: privacy@calmingminds.com
Phone: [PHONE NUMBER]
Mail: [PRACTICE ADDRESS]