Notice of Privacy Practices

Our Commitment to Your Privacy

Calming Minds LLC is committed to protecting your protected health information (PHI). We are required by law to maintain the privacy of your health information and to provide you with this notice of our legal duties and privacy practices.

How We May Use and Disclose Your Health Information

For Treatment

We may use and disclose your health information to provide, coordinate, or manage your health care and related services. For example:

• Coordinating care with other healthcare providers
• Consulting with specialists about your treatment
• Sharing information with pharmacies for medication management

For Payment

We may use and disclose your health information to obtain payment for services:

• Submitting claims to your insurance company
• Verifying coverage and benefits
• Processing payment and billing

For Healthcare Operations

We may use and disclose your health information for healthcare operations:

• Quality assessment and improvement
• Training and education
• Business planning and administration

Uses and Disclosures That Require Your Authorization

Most uses and disclosures of psychotherapy notes, uses and disclosures for marketing purposes, and disclosures that constitute a sale of PHI require your written authorization. You may revoke an authorization at any time, but the revocation will not affect actions already taken.

Special Situations

We may use or disclose your health information without your permission in certain situations:

• As required by law: When disclosure is required by federal, state, or local law
• Public health activities: Such as reporting communicable diseases
• Health oversight activities: Such as audits and investigations
• Judicial and administrative proceedings: In response to court orders
• Law enforcement: Under specific circumstances required by law
• To avert serious threat: To prevent serious harm to you or others

Your Rights Regarding Your Health Information

Right to Access

You have the right to inspect and copy your health information. We may charge a reasonable fee for copying and mailing costs.

Right to Amend

You have the right to request that we amend your health information if you believe it is incorrect or incomplete.

Right to Restrict

You have the right to request restrictions on how we use or disclose your health information. We are not required to agree to your request.

Right to Alternative Communications

You have the right to request that we communicate with you about your health information by alternative means or at alternative locations.

Right to an Accounting

You have the right to request an accounting of disclosures of your health information that we have made for purposes other than treatment, payment, or operations.

Right to a Paper Copy

You have the right to obtain a paper copy of this notice upon request.

Complaints

If you believe your privacy rights have been violated, you may file a complaint with:

You will not be retaliated against for filing a complaint.

Changes to This Notice

We reserve the right to change this notice and make the new notice apply to health information we already have as well as any information we receive in the future. We will post a copy of the current notice in our office and on our website.

Acknowledgment

You will be asked to sign an acknowledgment that you have received this notice. This acknowledgment will be maintained in your medical record.